Accounting Software

ERP Software for Performing Arts with a Seamless Integration through PatronManager


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PatronManager provides a unified platform to manage ticketable events such as purchases, donations, and memberships. Ticketing and admissions are integrated into the platform to efficiently manage events. PatronManager provides custom and personalized reporting to help you manage your organization's activities.

AccountingWare provides the accounting solution to your event management with the ActivityHD ERP system. Through seamless integration with PatronManager, ActivityHD can be scaled to fit your specific accounting needs and has the power to automate business processes. ActivityHD lets you visualize your organization's financial information from PatronManager with powerful tools to analyze the best avenues for growth and quickly identify areas needing attention.

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Automatic Revenue Recognition

One of the most significant integration features between PatronManager and ActivityHD is the automatic recognition of all revenue to the event date and performance. This capability is required to produce event profit analysis. The PatronManager data includes the event date and performance.

ActivityHD’s innate capabilities accrue unearned revenue on the sale date and then automatically offsets by posting revenue on the event date.

Expense Recognition on Event Dates

Event expenses are recorded in the ActivityHD ERP system. The expenses for an event can be recorded into an accrued liability account and expensed on the date of the event. Since event expenses frequently occur after the event date, these expenses can also be properly associated with the event, so the profit analysis by the event is accurate.

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Organize Payments your Way

ActivityHD’s flexible receipting system is what makes the seamless integration possible. You can map your current list of PatronManager payment methods into standard receipt types such as credit cards and checks but you can also track items like gift cards, refunds, and stock gifts. Bank deposits are automatically created, and audit trails tie everything back to the original PatronManager data.

Additional Features

In addition to the features outlined above, you will also have the ability to:

✔ Align the various payment types in PatronManager by matching to “receipt types” in ActivityHD

✔ Use the ActivityHD attributes (dimensions) for events to keep from exploding the chart of account structure

✔ Produce event-based profit analysis accounting for revenues

✔ Budget and forecast revenues and expenses by event

✔ Duplicate checking to prohibit inadvertent integration of PatronManager data multiple times

✔ Integrate PatronManager data into a staging area inside ActivityHD before committing transactions

✔ Customize PatronManager controls to specify unique PatronManager URL, GL account mapping, payment method alignment, accrual and expense accounts, and logs for each integration run

P R O D U C T S   O V E R V I E W

Core Accounting and Payroll Software

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ActivAR makes your company's collection process painless and quick with invoice tracking and a detailed receipt processing operation so you can get those bills out on time every time.

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Reconcile as many transactions as you wish all at once with a module that shows all checks, voided forms, and bank statements in one comprehensive form.

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Make better decisions about future asset purchases and see cost distribution across your company based on location, department, or asset type.


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Fully flexible financial package that accommodates the accounting for the most complex organizational structures. Easily scales with your business with complete changes, and allows real-time analysis.

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Seamlessly keep up with changing government, management, and union payroll regulations and no longer rely on side systems to supplement book calculations.


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Ready to see what ActivityHD can do for you?

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